What is this guide for?
Whenever we need to collect any of your personal data, we will let you know at that point why we need to do so and what it will be used for. This guide provides an overview of those situations and provides more detail on how we keep your data secure and up to date, how long we might hold it for, and what your rights are in relation to it.
OTW Imaging Ltd is committed to protecting your personal data and will use any personal or sensitive data we collect from you in line with the General Data Protection Regulation (GDPR).
Who is responsible for data collected by OTW Imaging Ltd?
OTW Imaging Ltd is a Data Controller under the GDPR. The person to contact in connection with any questions or queries you may have is the Ivan Pierson email@example.com.
From whom is data collected, what data do we collect and what do we use it for?
OTW Imaging Ltd collects data from the following groups of individuals:
- Current and prospective clients.
The data collected may include all or some of the following:
- Telephone Number(s)
- Details of the nature of your business
The data collected will be used:
To promote, market and manage OTW Imaging Ltd activities
Mailing list subscribers
Mailing list subscribers are other members of the public who have expressed a wish to receive notifications of OTW Imaging Ltd forthcoming events, without payment of a subscription. When you sign-up to our mailing list, we will ask for your name, address, telephone number and email. We will use this data to send you information about our events and activities eg. notification of a new service we’re able to provide or promotional offers.
We will only send information to Mailing list subscribers that is related to OTW Imaging Ltd – we will not use your data to send you marketing messages from third parties. Anything we send you will include a clear option to withdraw your consent (e.g. to ‘opt out’ of future emails) and you can also do so at any time by contacting the CEO Ivan Pierson.
The lawful bases for processing the data of clients, prospective clients and Mailing list subscribers are consent and/or legitimate interests.
Do we share your data with anyone else?
We sometimes use third party services to process your data for OTW Imaging Ltd own marketing purposes. We will always make sure any third parties we use are reputable, secure, and process your data in accordance with your rights under GDPR. We will never pass your personal details on to any other third parties without your consent.
Are there special measures for children’s data?
We do not knowingly collect or store any personal data about children under 13 years of age.
How can you update your data?
You can contact us at any time at firstname.lastname@example.org to update or correct the data we hold on you.
How long will we hold your data?
OTW Imaging Ltd will review all data held on individuals at least every two years and remove data where we no longer have a legitimate reason to keep it. Where you have withdrawn your consent for us to use your data for a particular purpose (e.g. unsubscribed from a mailing list), we may retain some of your data for up to two years in order to preserve a record of your consent having been withdrawn.
What rights do you have?
Under the GDPR, you have the following rights over your data and its use:
The right to be informed about what data we are collecting on you and how we will use it
The right of access – you can ask to see the data we hold on you
The right to rectification – you can ask that we update or correct your data
The right to object – you can ask that we stop using your data for a particular purpose
The right to erasure – you can ask us to delete the data we hold on you
The right to restrict processing – you can ask that we temporarily stop using your data while the reason for its use or its accuracy are investigated
Though unlikely to apply to the data we hold and process on you, you also have rights related to portability and automated decision making (including profiling)
All requests related to your rights should be made to email@example.com. We will respond within one month. You can find out more about your rights on the Information Commission’s Office website.
What will we do if anything changes?
If we make changes to our privacy notice or processes we will post the changes on our website (http://www.otwimaging-co-uk.stackstaging.com). Where the changes are significant, we may also choose to email individuals affected with the new details. Where required by law, will we ask for your consent to continue processing your data after these changes are made.
‘Cookies’ are small text files that are stored by the browser (for example, Internet Explorer) on your computer or electronic device. They allow websites to ‘remember’ you for a period of time so that they can store things like user preferences and make the website quicker and easier for you to use. Without cookies, some things on websites would not be able to work: for example, without cookies it might not be possible to know whether or not you are logged in on a website, which would prevent you from being able to see content restricted to logged-in users.
A visit to a page on OTW Imaging Ltd website may create the following types of cookie:
Registration and preferences cookies
Anonymous analytics cookies
Registration and preferences cookies: When you register with OTW Imaging Ltd, we generate cookies that let us know whether you are signed in or not. Our servers use these cookies to work out which account you are signed in with, and if you are allowed access to a particular service. It also allows us to associate any comments you post with your username. If you have not selected ‘keep me signed in’, your cookies get deleted when you either close your browser or shut down your computer.
Anonymous analytics cookies: Every time
someone visits our website, software provided by other organisations
(e.g. Google Analytics, WordPress, etc) generates an ‘anonymous
These cookies can tell us whether or not you have visited the site before and what pages you visit. Your browser will tell us if you have these cookies and, if you don’t, we generate new ones. This allows us to track how many individual users we have, and how often they visit the site. We may use them to gather statistics, for example, the number of visits to a page, to help us identify if visitors would benefit from more information on a particular area.
We use the following cookies on our website:
Cookie Name: _utma
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You can find out more about cookies and their use on the internet from www.allaboutcookies.org
Our website uses plugins from YouTube, which is operated by Google. The operator of the pages is YouTube LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.
If you visit one of our pages featuring a YouTube plugin, a connection to the YouTube servers is established. Here the YouTube server is informed about which of our pages you have visited.
If you’re logged in to your YouTube account, YouTube allows you to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.
YouTube is used to help make our website appealing. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
Further information about handling user data, can be found in the data protection declaration of YouTube under https://www.google.de/intl/de/policies/privacy.
Google Web Fonts
For uniform representation of fonts, this page uses web fonts provided by Google. When you open a page, your browser loads the required web fonts into your browser cache to display texts and fonts correctly.
For this purpose your browser has to establish a direct connection to Google servers. Google thus becomes aware that our web page was accessed via your IP address. The use of Google Web fonts is done in the interest of a uniform and attractive presentation of our plugin. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
If your browser does not support web fonts, a standard font is used by your computer.